1. Scope

This policy applies solely to:

• Internal users of the Veritas system
• SMS messages sent for verification and security purposes
• Information collected through Veritas workflows

Veritas is not a public-facing application and does not engage in marketing or advertising communications.

2. Information We Collect

We may collect and process the following information:

• Mobile phone numbers provided by authorized users
• One-time PIN or verification codes generated by Veritas
• Timestamp, delivery status, and basic message metadata
• Internal system identifiers used for audit and security logging

3. How We Use Information

Information is used exclusively to:

• Validate phone-based communication between IT staff and store personnel
• Improve internal security and fraud prevention
• Maintain system logs for compliance, auditing, and troubleshooting

4. Data Retention

• SMS verification data is retained only as long as necessary for operational and security purposes
• PIN codes are short-lived and expire automatically
• Logs may be retained for internal auditing in accordance with company policy

5. Data Sharing

Earthbound Trading Co does not sell, rent, or share SMS data with third parties, except:

• With trusted service providers (such as SMS delivery platforms) solely to deliver messages
• When required by law or legal process

6. Data Security

We take reasonable and appropriate measures to protect information, including:

• Access controls within the Veritas system
• Limited internal access to SMS-related data
• Secure infrastructure and logging practices

7. User Rights

Authorized users may:

• Request updates to their contact information
• Request removal from SMS notifications by opting out (STOP)
• Contact us with privacy-related questions

8. Children's Privacy

Veritas is intended for business use only and is not designed for individuals under the age of 18.

9. Contact Information

For privacy-related questions or concerns, please contact: